In the field of business, there is a case that the employee having too many tasks. So, in that way, you should cut the number of individual tasks down to four or five mission- essential actions. These become the starting points for individual process mapping. Have each employee ask just two basic questions.
1. What are my tasks?
2. What is my understanding of the end product or results of doing my tasks?
To study tasks you must think in terms of what is specified in the job description and what is implied. This means your specified task is usually given to you while the implied tasks are embedded in the requirement. There are often many implied tasks that get overlooked. When ignored they become the single most common reason for failure to communicate, coordinate, and act on an issue.
As you get ready to process map your job, there are certain questions to keep in mind. By asking these questions of yourself you may save problems later on in the actual mapping:
_ What is the purpose of my job?
_ When the process map is completed, what will be the outcomes?
_ What problems may I expect to encounter?
_ What is my authority?
_ What is my responsibility?
_ What items will I be held accountable for?
_ What is my budget?
_ What are my time restrictions?
_ Who are my customers?
_ Who and what are my resources?
_ Who must I coordinate with to do my job?